Features

Wall

Inform your entire team with latest updates.

Plan and present information to your users in a easy to read manner. Get them involved to follow the news. Customize your posts to different groups or areas depending on your content to share and ensure that targeted audience of volunteers stays informed.

The wall is your start to communicate easily with your users on a regular basis to provide them with a source of information. Effortlessly announce all the newest in your network. Ask users for their opinion or lead discussions. Gather their opinion through comments. Share positive news and ask users for help to build a stronger relationship.

Users Profile

Create and manage users in your own database.

Every type of information is gathered and structured in tabs. Changes in the profile can be seen with a helpful history button.

Keeping a record for the user is done with a private section of Internal notes. That way you can track their growth and watch over to avoid conflicts.

Track of active and inactive users, or download a separate record. Ready to try it out?

Recruitment module

Onboarding new volunteers.

Begin the journey and reach out to people. Recruit more volunteers. Take control from the very beginning and onboard applicants to a lasting volunteer journey..

Conducting campaigns to find more volunteers could be hard. Use the recruitment module to define what information is required from the candidates. Introduce them to your organisation and lay out your terms or Code of conduct.

The applicant portal that AidSpace provides gives both the admins and applicants the ability to track status on the pipeline. Applicants and admins can update contact details and interests, upload documents. AidSpace gives the organisation its freedom to pick the form’s fields that an applicant must fill, style the message flow for a status update of the application for volunteering and customize your intro.

Messages

In app communication.

Reach relevant users and sent the right message. Quickly update your teams of coordinators or volunteers.

Let them know of the upcoming changes. Users can message each other to switch shifts for example, but you can still have the final word to approve or reject a switch.

Receive reminders on scheduled shifts and lead communication with all users or. Filter to talk to specific groups or segments only.

Reports

Reports that provide a fast and detailed overview.

If you are overwhelmed with your daily tasks, reports feature can be of great help to get a clear overview. Measure user engagement with the compact work history report. Handle and process data for their attribution.

Quick access to a list of phones is a comfortable way to plan a conference call. Follow up of the equipment you provide to volunteers or other team members. Make references on selected groups of users by your choice. If you are looking to form a new team of users from a certain area, use the address report to find the people in it and bring them together.

Schedule & Shifts

Scale down significantly the time you spent on scheduling.

With the Schedule feature you can create, edit, publish and assign shifts to your team. Once you publish a shift, your volunteers can see it immediately on their mobile or desktop. You can make edits in the calendar of shifts and your users will see them as soon as you publish them.

Once the schedule is in place you have three options to review and in each, you can make changes and update. A very useful function called Duplicate serves as using an already created and/or ended shift as a template, especially if there is a shift that already works for the team. And it makes it possible to assign shifts in advance.

Events

Clear overview of lists, weekly and monthly calendar.

Plan and present information to your users in a easy to read manner. Get them involved to follow the news. Customize your posts to different groups or areas depending on your content to share and ensure that targeted audience of volunteers stays informed.

Files & Links

Create resources for your organisation and distribute to get your people in the know of the Codes of conducts or procedures.

Upload instructions and forms, or links from the web that are useful.

And it’s all with unlimited storage!

Task module

Keep everything on track.

Tasks module helps teams know who is doing what, when and why. Keep everything on track – all you get done and all you need to remember. Forget about the scattered user teams and overflowing mailboxes. Successful task management can be harder when data is divided between so many tools.

Tasks module allows you to create, plan and manage tasks from the beginning to the end and challenge your team to get best out of it.

Suitable for each activity – from driver’s appointments to the carer or the coordinator’s list of to-dos.